Feature · Integrated checklist
Your booklet checklist, checked, photographed and submitted in minutes
Your guests or service providers tick each task, attach photo evidence and submit a timestamped summary. You review it in real time from your dashboard.
Overview
The Checklist section is a list of items to be validated by a guest or a service provider directly from the digital welcome booklet. It can serve many purposes: equipment check on arrival, key handover, simplified inventory, or managing cleaning tasks between stays. In the latter case, the checklist is shared with the cleaning provider: they tick each completed task, attach a proof photo if needed, and submit the summary to the owner. Everything is traceable, timestamped and archivable.
Configuration
What you set up in the editor
In the booklet editor, the checklist section is configured simply with the items you need.
- 01
List of items
Each item has a name and can have an associated quantity (e.g. "Bath towels × 4")
- 02
Instructions
Free text displayed at the top of the section to guide the person filling in the list
- 03
Customisable section title
To distinguish between several checklists in the same booklet (e.g. "Arrival cleaning", "Departure check")
Multiple Checklist sections can coexist in the same booklet, each independent of the others.
Guest or provider side
Filling in the checklist step by step
- 01
Validate an item
Each line can be ticked or unticked. The state is automatically saved in the browser, allowing the checklist to be resumed later without losing progress.
- 02
Attach a photo
Clicking on a ticked item opens a panel to add a photo. Useful for proving a task was carried out (clean kitchen, made bed, restocked supplies…). HEIC images are automatically converted.
- 03
Report an issue
If an item cannot be validated, the person enters a reason (required) and attaches a photo (optional). The item is marked as "invalidated" — distinct from completed tasks — with the reason and photo attached.
- 04
Submit the summary
A progress bar displays in real time the ratio of ticked items and the number of photos attached. One click on "Send", an optional first/last name, and the checklist is submitted. A confirmation message is displayed immediately.
Notifications
Automatic email notifications
As soon as a checklist is submitted, the owner receives an email notification if the option is enabled in their account preferences.
- 01
Complete checklist
All items have been ticked
- 02
Incomplete checklist
Some items were not validated
- The name of the person who submitted the checklist
- The booklet and section concerned
- The progress (e.g. 8 / 10 items ticked)
- The detail of each item: status, reason for invalidation and photo indication
- A direct link to the dashboard
The email is available in 6 languages: French, English, German, Spanish, Italian and Turkish. The language is automatically chosen based on the owner's preferences.
Owner side
View and manage all your checklists
The Checklists page in the dashboard centralises all submissions received across all your booklets.
| List / mobile card view | Table on desktop, condensed cards on mobile |
|---|---|
| Search | By guest name, booklet, section or room |
| Sort | By date, guest name or completion rate |
| Completion indicator | Ratio of ticked items / total and number of photos attached |
| Detailed view | Modal with the detail of each item: status, invalidation reason and associated photo |
| PDF export | Generate a PDF of the checklist report in one click |
| CSV export | Export the list of submissions in spreadsheet format |
| Archiving | Hide processed entries while keeping them, with a dedicated "show archived" filter |
| Deletion | Permanently delete with confirmation |
Real-time
Real-time notification badge
A red badge appears in the dashboard as soon as a new checklist is submitted. It disappears automatically when the page is opened and updates in real time when a guest or provider submits a summary.
Other features
- Integrated shopAdditional revenue
- Direct bookingDirect revenue
- Online depositPeace of mind & protection
- Guidy AI AssistantGuest experience
- Automatic FAQTime saving
- PDF ExportPrint & Archive
- Built-in statisticsAudience analytics
- Synced calendarStay management
- Integrated inventoryProperty protection
- Integrated reportingDirect communication
A traceable, timestamped and archivable checklist, effortless for you.
Add a checklist section to your booklet to simplify cleaning, key handover or equipment inventory.